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Anfi U.K. Members' Club  - Constitution

The Anfi UK members’ Club has a formal constitution which governs it's operation. Changes to the constitution are made via proposals to the AGM or EGM and voted by those members present, by postal vote or by proxy votes

The Constitution is set-out under the headings below. Please click on links below to go to the sections:

1 GENERAL
Covers Name / Purpose / Membership / Independence

2 ADMINISTRATION
Covers Address / Committee / Annual General Meeting (AGM)/ Extraordinary General Meeting / Voting

3 FINANCIAL MATTERS
Covers Subscriptions / Appointment of Auditor / Banking

4 CHANGES TO THE CONSTITUTION

5 DISSOLUTION OF THE CLUB

APPENDIX A - MEMBERS’ CHARTER
What members' are expected or encouraged to do

APPENDIX B COMMITTEE RESPONSIBILITIES
Lists the responsibilities of the Committee

Last amended: March 2010

1. GENERAL

1.1 NAME
The name of the body is “The Anfi UK Members’ Club” hereinafter known as “the Club”.

1.2 PURPOSE
The purpose of the Club is to enhance the enjoyment of stays at Anfi del Mar through :
1.2.1 the exchange of information about the resort, Gran Canaria and flights
1.2.2 sharing company and visits
1.2.3 an exchange, resale and rental facility
1.2.4 providing support for guests of fellow members
1.2.5 a regular newsletter

1.3 MEMBERSHIP
1.3.1 Anyone who owns or jointly owns a Certificate at any resort in the Anfi del Mar complex
1.3.2 The role of members is attached to this Constitution (Appendix A) and forms part of the Constitution

1.4 INDEPENDENCE
Although the Club is independent of the Anfi del Mar developers and resort managers, it is keen to co-operate with those organisations in furtherance of the Club’s stated aims (see “Purpose” paragraph 1.2 above)

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2. ADMINISTRATION

2.1   ADDRESS
The official address of the Club will be that of the Honorary Secretary for the time being

2.2   COMMITTEE
2.2.1 There will be a Committee of 9 to include the following honorary officers

  • Chairman
  • Vice Chairman
  • Secretary
  • Treasurer

2.2.2 At each AGM, three Committee members will stand down and an election held to fill the three vacancies. The retiring members will be eligible for re-election.
2.2.3 The Committee is allowed to co-opt members onto the Committee but this action must be reported in the next Newsletter.
2.2.4 If any Committee members have not paid their subscription within one month of the demand, they will cease to be Committee members.
2.2.5 Committee responsibilities are attached to this Constitution (Appendix B) and form part of it
2.2.6 At all committee meetings there shall be a quorum of at least five committee members. If ether is no quorum, then the Committee meeting shall be postponed and reconvened at another suitable date.

2.3   ANNUAL GENERAL MEETING (AGM)
2.3.1 The AGM will be held on a weekend between mid February and early April each year. Date and time to be chosen by the Committee
2.3.2 The meeting will be held at a place and location at the discretion of the Committee
2.3.3 The quorum will be 10 paid up members. If there is no quorum at the start time, the start will be delayed for one hour. If there is still no quorum, the meeting will be delayed for 28 days (unless that takes it to Easter weekend, when the delay will be 35 days). At the postponed AGM, those actually attending will form the quorum
2.3.4 Notice of the AGM is to be sent to all members 6 weeks beforehand

2.4   EXTRAORDINARY GENERAL MEETINGS (EGM)
An Extraordinary General Meeting may be called at any time providing the following conditions are met :
2.4.1 The meeting is held on a weekend
2.4.2 It is called by notice sent to all eligible members at least 28 days before the meeting unless the Chairman (or, in his absence, the Secretary) considers the matter very urgent when fewer days notice may be given but there must always be a minimum of 7 days
2.4.3 A request for an EGM must be signed by at least 4 eligible members including a committee member or 6 eligible members if there is no support from the Committee
2.4.4 The request must be sent to the Secretary who will be responsible for calling the meeting at the earliest possible date and making all the administrative arrangements – venue etc
2.4.5 The location to be chosen by two committee members including one of the honorary officers should be as central as possible so as not to prejudice possible attendance

2.5   VOTING
2.5.1 Only members who have paid their subscription in full at the time of the vote will be eligible to vote
2.5.2 Postal voting will be allowed
2.5.3 Members may appoint a proxy to attend on their behalf. Proxy forms will be available from the Secretary. The proxy must be in attendance at the meeting
2.5.4 A simple majority will carry any resolution. In the event of a tie, the Chairman will have a casting vote.

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3. FINANCIAL MATTERS

3.1 SUBSCRIPTIONS
3.1.1 The Club’s financial year will end on 31st December
3.1.2 The annual subscription will be reviewed at every Annual General Meeting
3.1.3 Subscriptions will be due on 1st April each year [or the anniversary of joining if after July 2010]
3.1.4 If any member has not paid their subscription one month after the due date, membership will automatically cease

3.2 APPOINTMENT of AUDITOR
3.2.1 The Auditor shall be appointed at the AGM
3.2.2 Should the Auditor resign or be unable to continue between AGMs, the Committee shall appoint a replacement. The replacement must be reported in the next newsletter

3.3 BANKING
3.3.1 A separate Bank account in the name of the Club shall be opened and maintained by the Committee

3.3.2 There shall be three signatories to the account with any two of the three eligible to authorise debit transaction

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4. CHANGES TO THE CONSTITUTION

4.1 The Constitution may be changed at the AGM or an EGM but proposed changes must be made in writing to members and included with the notice to call the meeting
4.2 Minor amendments may be made during the debate but not the whole principal. The Chairman’s decision will be final as to what is meant by “minor” in the context of the proposal.

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5. DISSOLUTION OF THE Club

5.1 A resolution to dissolve the Club shall be considered at an EGM called in accordance with the Constitution providing that at least 28 days written notice be given to members
5.2 If the resolution is carried by at least two-thirds of members voting in person, by post or by proxy, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Anfi UK Members’ Club and discharge all its debts and liabilities
5.3 After discharging all the debts and liabilities of the Club, the remaining assets shall be distributed as directed by members at the EGM

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MEMBERS' CHARTER ( APPENDIX A )

Each member is expected to :-

  • Pay the subscription promptly
  • Inform other UK owners about the Club and its aims and encourage them to join
  • Let the website manager know about restaurants, markets, shops etc visited and to give an evaluation as soon as possible after their return home

Each member is encouraged to :-

  • Give the Newsletter Editor items for the next issue of the newsletter
  • Arrange and support Club social meetings whether in the UK or Gran Canaria
  • Provide support for other Club members or their guests while staying at Anfi del Mar
  • Advise their own guests of the name of the Club contact during their visit

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COMMITTEE RESPONSIBILITIES ( APPENDIX B )

The Committee’s responsibilities will include the following :

  1. At a Committee meeting to be held within one month of the AGM, to elect from amongst themselves the four Honorary Officers
  2. To produce a regular newsletter to be distributed to each subscription paying member
  3. To provide an exchange, rental and resale facility on the Club’s website
  4. To maintain a website providing information to members only on travel opportunities, resort updates, bar and restaurant guides, places of interest on Gran Canaria
  5. To manage the funds of the Club ensuring expenses are budgeted, subscriptions and fees are collected, and payments properly authorised
  6. To maintain an accurate and secure membership record
  7. To arrange, encourage and support social meetings for Club members both on Gran Canaria and in the UK
  8. To ensure the continued growth and development of the Club

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